(425) 844-1604

admin@kolaminw.org

308 4th Avenue S Kirkland, WA 98033

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SYNAGOGUE ADMINISTRATOR

Send resume and cover letter to the rabbi. 

 

Our long time synagogue administrator is leaving us and we are looking to hire a new part-time synagogue administrator starting in early Spring 2019. This is a family-friendly and progressive work environment. Knowledge of Judaism and Hebrew a major bonus.

This is an hourly, work from home position. We are establishing a virtual office for our congregation as we move into our Kirkland location. 

  • 25 total hours a week

  • 3-5 hours a week, 20 weeks a year, onsite at our synagogue location on Friday/Saturday

  • Remainder of 25 hours a week highly flexible

  • Reliable home internet required

  • Home office location in Kirkland, Redmond, Bellevue, or Bothell preferred

The Synagogue Administrator directs, administers and coordinates the secular, business and financial activities of the Synagogue in accordance with the policies, goals and objectives established by the Board of Directors.

Administrative Support
 

Administration

  • Delegate and oversee staff workload

  • Provide administrative support to Board of Directors

  • Coordinate lay volunteers for office support

  • Create and oversee administrative operation of Temple business

  • Create a positive working atmosphere for all staff members

 

Personnel

  • Maintain accurate and confidential personnel files

  • Attend regular staff meetings

  • Assure the Temple is in compliance with all necessary Federal and State labor and employment regulations

 

Record-keeping

  • Maintain and update all Temple records accurately and securely, including, but not limited to, deeds, permits, insurance agreements and maintenance contracts

  • Maintain accurate and confidential member files

  • Review insurance policies and make recommendations for any changes

 

Meetings

  • Attend regular meetings of the Executive Board, Board of Directors and Congregation

  • Attend meetings of various committees as needed

  • Attend regular staff meetings

 

Office

  • Supervise maintenance of temple office equipment, including computer system. Review and update all equipment to ensure optimal efficiency

  • Keep current on technological advancements in office equipment and make appropriate purchase/acquisition recommendations to the Board of Directors


Facilities Management

 

Calendar: Facilities Scheduling and Use

  • Maintain accurate 2 year calendar for all Temple programs and events

  • Schedule use of Temple facilities by members and non-members

  • Supervise set up of facilities

  • Attend and supervise special events(to be determined on an event by event basis)

  • Supervise scheduling of activities

 

Services

  • Attend and provide support for services and holiday celebrations as needed and required

  • Supervise administrative aspects of High Holy Day Services

 

Membership
 

Current Membership

  • Address members concerns and needs

  • Maintain accurate and confidential member files

  • Create membership reports regularly

 

Prospective Members

  • Respond to inquiries from prospective members

  • Prepare and distribute membership packets

  • Help orient and integrate new members to the Temple community

Budget and Finance
 

Budget

  • Assist Treasurer in preparation of annual budget

  • Provide budget information to committees and staff as needed

  • Oversee expenditures as per budgetary guidelines

  • Prepare financial reports as requested by Board of Directors


Daily Operation

  • Supervise billing and collection of dues, tuition, donations, fees and any other accounts receivable

  • Resolve financial issues of any member in conjunction with Treasurer

  • Supervise expenditures according to budgetary guidelines

  • Prepare financial data as needed by Treasurer for reportin

  • Supervise accounting functions of Temple including check writing, purchasing, deposits, etc.

  • Participate and provide staff support for fundraising activities and events

Other Duties

  • Perform other duties as necessary or required by the Board of Directors